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As an HVAC contractor, your business might consider using a telephone answering service. Customers will love you more for having a live person to promptly answer their phone calls when they need your services. With an HVAC telephone answering service, you have an edge over the competition in terms of customer service. HVAC answering services provide:

  • Appointment scheduling
  • Call dispatching
  • Sales leads are captured

Tips to Select an HVAC Answering Service 

Experience Matters 
When it comes to finding the right telephone answering service, look for one with experience working in the industry. This ensures that they understand the terminology and process of your industry. The best service should be able to share their documented process with you, explaining how to set-up the service and what to expect every day.

An experienced HVAC answering service has a general script along with basic instructions available to get you started.

Industry Best Practices
The best HVAC answering service follows the best practices in the industry. Besides, it is important to share clear instructions with them, so they know what is expected of them with respect to different types of calls. This is crucial to provide the best level of customer service. Ideally, most answering services have a template that can be adjusted to meet client-specific instructions.

24/7 Availability 
Nothing frustrates a customer more than not finding anyone to receive their call. When you have access to the best telephone answering service that has trained virtual receptionists available 24/7, you know you have the right team to handle all calls from suppliers and customers. This ensures that you do not need to hire an in-house team to take care of customer calls and provide support on-demand. Besides, they should have a special text and email messaging service.

Referral Rate 
Customer referrals affect the reputation of a business. It indicates customer loyalty and has a positive influence on the business reputation. The best telephone answering service enjoys the reputation of being one-of-its-kind in understanding the needs of callers. Their expertise helps distinguish between a contract client and new clients

The best service providers have nothing to hide. Rather, they have a huge list of happy customers who are willing to refer and do business with the HVAC company.

Think about your business and customer needs. Determine how calls are handled and how a telephone answering service can affect your business. Then look for the best answering service with a professional virtual receptionist to best serve the interests of your customers.

At Insta-Answer, we are an experienced call handling solution provider that has been working with HVAC businesses to provide the best telephone answering services. Whether you are a small or large business, we have the best solution for you.

Picture of Steve Samuels

Steve Samuels

A respected contact-service executive and thought-leader, Insta Answer CEO Steve Samuels has over 30 years experience in the industry. Steve posts his insights here on our blog weekly (and sometimes more.)

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